Annual Proposal Process
Proposals for two years of Smart Start funding are accepted by Durham’s Partnership for Children (the Partnership) on a biannual basis. A notice of Requests for Proposals (RFPs) is published in the local newspaper and on the Partnership’s website. Specific areas of identified need to be addressed are listed on the RFP, as well as general needs to serve the children (ages birth to 5 years) in Durham County. A brief proposal is also required to continue with the second year of a two-year funding. The Partnership’s board-developed allocations process is followed to ensure non-biased funding decisions are made.
If it becomes necessary to issue a targeted Request for Activities (RFA) to address specific needs not met in the RFP process, the Allocations Committee will develop the RFA and corresponding timeline. The solicitation process will be the same as with the RFP, unless restricted by time.
Initial Contract
The initial contract between the Direct Service Provider (DSP) and the Partnership is developed upon execution of the contract between the Partnership and the North Carolina Partnership for Children (NCPC). Prior to developing the contract, the DSP will be asked to complete the Pre-Contracting Information Form.
The initial contract is signed by the Partnership’s Executive Director (ED) and the person authorized to sign on behalf of the DSP, as designated on the Pre-Contracting Information Form. Both parties must sign the contract for it to be considered “executed”. The Partnership cannot disburse funds to a DSP unless the contract is executed. Here is a sample of the Financial Assistance Contract.
Each contract is assigned a unique 2-digit number, which should be used on all reports and correspondence submitted to the Partnership.
After the contract is executed, the DSP may complete the Initial Advance Request Form to request a one-time advance equal to the first month’s expenses (or 1/12 of the contract amount).
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